Confirm identity and the actual supply chain
Record the contracting entity’s registered name, registration jurisdiction, business address and authorised contact. Identify whether the offer comes from a grower, packhouse, processor, exporter or intermediary. A commercial name can differ from the legal contracting name; the relationship should be explained before an order is placed.
Ask which facility will prepare the goods and which organisation is responsible for export. Cross-check registration and certificate details with their issuing bodies where verification is available. A logo in a catalogue does not establish that a certificate covers the relevant entity, facility, product or period.
Test the offer against the requirement
| Assessment | Evidence to request | Question to resolve |
|---|---|---|
| Capacity and season | Available loading windows, realistic output and other committed programmes. | Can the supplier meet this order rather than only a theoretical annual capacity? |
| Specification | Written tolerances, pack details and a representative sample or inspection plan. | Does the offered product match the buyer’s intended use? |
| Facility and handling | Facility identity, packing process and relevant handling arrangements. | Who controls the product at each stage? |
| Certificates | Issuer, validity, scope and any destination-specific documents. | Does the evidence apply to the actual shipment? |
| References | Relevant export history or references that may be checked with permission. | Is the experience relevant to the product and route? |
| Payment beneficiary | Bank beneficiary name and independently confirmed payment instructions. | Does the payee match the agreed contracting arrangement? |
Agree a trial and evidence standard
Define how a sample relates to the shipment: product lot, grade, origin, packing and sampling method. A sample should inform the specification; it should not be treated as a guarantee that an uninspected future consignment will be identical.
Before loading, settle the inspection point, test method, permitted tolerances, evidence format and timeframe for reporting a discrepancy. For perishable cargo, distinguish condition at dispatch from condition on arrival and document the agreed handling responsibilities. Record who can approve substitutions.
Pause when the facts do not reconcile
Unexplained beneficiary changes, inconsistent company names, unverifiable certificates, pressure to pay before the specification is agreed, and refusal to identify the supplying facility deserve further checks. Confirm payment changes through an independently established contact channel. Do not rely only on the email that announces a change.
Rebel Global Trade’s published approach is to qualify suppliers against a buyer specification and agree inspection and claims procedures before shipment. These checks reduce uncertainty; they cannot eliminate commercial or quality risk.
Suppliers can register their capability. Buyers can prepare an RFQ or review our quality approach.
Turn your specification into an enquiry
Share the product, quantity, destination and delivery window with the Dubai sourcing desk.
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